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Team VolunteersIn order to be a Team Volunteer and participate in team activities, including all games and practices, in any way, you must complete all of our volunteer requirements including:
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Parent/Community VolunteersWe expect all families to work a minimum of two (2) volunteer shifts per registered athlete each year. You can certainly volunteer more if you are willing and able to. While this is not a requirement for the 2022 season, we will be tracking volunteer activity and may make it a requirement in future seasons if we cannot rely on the honor system to fill our volunteer shifts.
Current parent/community volunteer opportunities include: 2022 sUMMER sEASON cONCESSION sTANDAdditional information is available on the sign up form. Please fully read all information on the sign up form or review it below prior to signing up for any shifts.
Concession Stand Information
For the 2022 season, we expect parents/families of each registered PYS athlete to volunteer for at least two (2) volunteer shifts during the course of the year. You are more than welcome to sign up for additional slots throughout the year if you are able to help more. A variety of volunteer opportunities for parents/families are available and include:
In 2021, we upgraded our concession stand to use a point-of-sale (POS) system (i.e. cash register). We will be using this for our regular season concession stand as well starting this year. Anyone working the concession stand needs to be comfortable using technology. We will have help sheets available and will send them out prior to your shift so you can review in advance. All sales must go through the POS, even if they are only cash sales. Credit/debit cards are also accepted via the POS. Using the POS helps us track inventory, determine sales and profits, and verify that money is not being stolen. Additionally, all concession stand volunteers need to be at least 16 years old. We will allow up to two (2) people to sign up for each shift. There is limited space in the concession stand so children are not allowed in the concession stand. Game (and concession stand) schedules are always subject to change. Always check our website calendar the day of your shift(s) to make sure at least one of the home games is still scheduled. We will attempt to update the concession stand schedule as well, but may not be able to in the case of last minute cancellations. On days with multiple games on the same field, shifts may be split to create multiple shorter shifts. If you wish to work the entire night, please sign up for each shift. Please remain in the concession stand until the volunteers for the next shift arrive and are ready to take over. The concession stand should not shut down between shifts. Additional games may be added throughout the season and those shifts will be made available as games are scheduled. Please check back often to check for new slots that are available. Shift start times are firm. Please make sure you are ready to start no later than your shift's start time. The end time of the last shift for each day is tentative and may actually be earlier or later than listed. The concession stand should remain open until all games are complete and a majority of players have left the facility (typically 15-20 minutes after game ends). Players from both teams will often want to purchase snacks and/or drinks after their game so we need to be open for them to make purchases. Thanks for your time and effort in keeping our organization running smoothly! All proceeds from the concession stand benefit all of PYS so your time is directly helping everyone in our organization! 
The Concession Stand is now closed. Thanks to all that volunteered!
2022 sUMMER tOURNAMENTAdditional information is available on the sign up form. Please fully read all information on the sign up form or review it below prior to signing up for any shifts. Additional instructions will be available for some shifts at the tournament.
Tournament Volunteer Information
We are hosting our third annual youth softball tournament on July 22-24, 2022! This year, it will have eight (8) 12U teams and eight (8) 14U teams. To have a successful tournament and help grow PYS, we need as many parents, players, and fans to volunteer as possible. If you are available for all or part of the tournament weekend, please sign up to volunteer. Please sign up in advance if you plan to volunteer. This is how we are organizing our volunteers and if we see empty spots, we will need to scramble to fill them. If you sign up, please show up for your selected spot(s) or find a replacement. If you sign up, we are counting on you! As a reminder, we expect parents/guardians/families of all registered players to volunteer for at least two (2) volunteer shifts this year (regular season concessions, tournament shifts, field maintenance work days, etc.). We expect Portage Pride families to fill in any remaining shifts as those teams get to play in a home tournament for free. We need all shifts filled for a successful tournament! This is our main fundraiser each year and supports ALL players in our organization and allows us to provide additional opportunities to you! Many hands make light work! Thanks in advance for your time and willingness to make our tournament a success! NOTE: We would appreciate if you could arrive for your shift(s) at least ten minutes early so the volunteers before you do not have to stay longer than scheduled. (NOTE: Games may start up to 30 minutes ahead of schedule so scoreboard operators need to watch the tournament schedule and results as those shifts may be impacted.) End-of-day shifts may go past the scheduled end time and need to stay until no longer needed for the day. For the full tournament schedule, visit www.portageyouthsoftball.org/tournament-schedule. Please continue working your shift until your replacement arrives so that you can briefly explain what their job is to them and to prevent a disruption in service (especially for the concession stand/grill). Thanks for your support and willingness to help! Direct all questions regarding our tournament volunteer opportunities to: Haley Gilman - PYS Volunteer Coordinator haleygilman@hotmail.com (608) 697-1738 Our tournament has now passed. Thanks to all that volunteered.
Field Maintenance DaysTo be determined. Typically occur in the spring and/or fall seasons to help upgrade the fields.
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